One tool for the parts of the jobyou didn't sign up for.
Quotes that write themselves. Compliance that assembles itself. Crews that log evidence as they go. Foxspec runs the admin layer of a trade business - so you can run the trade.
Every email, already triaged.
Ghost Admin reads incoming mail, extracts what matters, and drafts responses in your voice. You approve what's ready; everything else goes straight into a job, a quote, or a follow-up.
- Quote drafts from a single email. Scope is extracted, priced from your rates, written in your tone.
- Smart threading and follow-ups. Conversations stick to the right job. No more "what did I reply to her?"
- Founder-trained, not ChatGPT. Trained on your business's actual quotes, pricing, and voice.
A compliance pack that builds itself.
Licences, insurance, SWMS, inductions, tickets - all tracked in one record and assembled into a job-ready pack the moment you need it.
- One record, many outputs. The same certificate powers the pack, the public profile, and the renewal nudge.
- Expiry nudges before they bite. Renewals surface 60 / 30 / 7 days out - with the renewal link attached.
- Crew quals tracked per person. White card, first aid, trade ticket. Who's cleared to go on which site.
From email to sent quote in three clicks.
Your saved rates, your tone, your line-item conventions. Ghost Admin drafts, you approve, the client sees a quote that looks like it took an hour to write.
- Rates library you actually use. Saved line items, markups, overheads. Reusable across jobs.
- Invoice the moment the job's done. Pulls evidence, variations, and final totals. One tap to send.
- Xero / QuickBooks / MYOB sync. No double-entry. Invoices, payments, and contacts stay in lockstep.
Offline-first, built for the ute.
A mobile app that works where the signal doesn't. Schedule for the day, evidence capture on the job, SWMS sign-off at induction.
- Today's run, loaded. Jobs, addresses, contacts, SWMS, and access notes - already on the phone.
- GPS + time-stamped evidence. Photos, variations, and sign-offs logged to the job, no paperwork.
- One login per person, per tier. Crew seats are $5/mo. Everyone gets what they need, nothing they don't.
Know what's actually making money.
Revenue by trade, win rate by client type, crew efficiency by job. The dashboard answers the questions you used to stay up at 10pm wondering about.
- The metrics that move the business. Revenue, margin, win rate, pipeline, crew hours, tender ROI.
- Response time, tracked. The single biggest predictor of win rate. Foxspec shows yours daily.
- Weekly digest in your inbox. One email. Five numbers. No login required to see how last week went.
Plays nicely with what you already use.
No rip-and-replace. Foxspec sits on top of your accounting, email, and file storage - not beside them.
We were losing two evenings a week to quotes and paperwork. Foxspec drafts the first pass - I just sanity-check and send. My compliance folder is finally the work folder, not a shoebox of PDFs.
Get on the waitlist. We'll open seats as we're ready.
We're onboarding trade businesses in cohorts so we can actually help each one set up properly. Leave your email and we'll be in touch before launch.